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A double-entry inventory has no stock input, output (disparition of products) or transformation. Instead, all operations are stock moves between locations (possibly virtual).

Operations

Stock moves represent the transit of goods and materials between locations.

Production Order

Consume:

2 Wheels: Stock → Production

1 Bike Frame: Stock → Production

Produce:

1 Bicycle: Production → Stock

Configuration:

Stock: the location the Manufacturing Order is initiated from

Production: on the product form, field "Production Location"

Drop-shipping

1 Bicycle: Supplier → Customer

Configurarion:

Supplier: on the product form

Customer: on the sale order itself

Client Delivery

Pick

1 Bicycle: Stock → Packing Zone

Pack

1 Bicycle: Packing Zone → Output

Shipping

1 Bicycle: Output → Customer

Configuration:

on the pick+pack+ship route for the warehouse

Inter-Warehouse transfer

Transfer:

1 Bicycle: Warehouse 1 → Transit

1 Bicycle: Transit → Warehouse 2

Configuration:

Warehouse 2: the location the transfer is initiated from

Warehouse 1: on the transit route

Broken Product (scrapped)

1 Bicycle: Warehouse → Scrap

Configuration:

Scrap: Scrap Location when creating the scrapping

Inventory

Missing products in inventory

1 Bicycle: Warehouse → Inventory Loss

Extra products in inventory

1 Bicycle: Inventory Loss → Warehouse

Configuration:

Inventory Loss: "Inventory Location" field on the product

Reception

1 Bicycle: Supplier → Input

1 Bicycle: Input → Stock

Configuration:

Supplier: purchase order supplier

Input: "destination" field on the purchase order

Analysis

Inventory analysis can use products count or products value (= number of products * product cost).

For each inventory location, multiple data points can be analysed:

• inventory valuation
• value creation (difference between the value of manufactured products and the cost of raw materials used during manufacturing) (negative)
• value of lost/stolen products
• value of scrapped products
• value of products delivered to clients over a period
• value of products received from suppliers over a period (negative)
• value of products in transit between locations

Procurements & Procurement Rules

A procurement is a request for a specific quantity of products to a specific location. They can be created manually or automatically triggered by:

New sale orders

Effect

A procurement is created at the customer location for every product ordered by the customer (you have to deliver the customer)

Configuration

Procurement Location: on the customer, field "Customer Location" (property)

Minimum Stock Rules

Effect

A procurement is created at the rule's location.

Configuration

Procurement location: on the rule, field "Location"

Procurement rules

Effect

A new procurement is created on the rule's source location

Procurement rules describe how procurements on specific locations should be fulfilled e.g.:

• where the product should come from (source location)
• whether the procurement is MTO or MTS

Routes

Procurement rules are grouped in routes. Routes define paths the product must follow. Routes may be applicable or not, depending on the products, sales order lines, warehouse,...

To fulfill a procurement, the system will search for rules belonging to routes that are defined in (by order of priority):

Warehouses

Warehouse Route Example: Pick → Pack → Ship

Picking List:

Pick Zone → Pack Zone

Pack List:

Pack Zone → Gate A

Delivery Order:

Gate A → Customer

Routes that describe how you organize your warehouse should be defined on the warehouse.

A Product

Product Route Example: Quality Control

Reception:

Supplier → Input

Confirmation:

Input → Quality Control

Storage:

Quality Control → Stock

Product Category

Product Category Route Example: cross-dock

Reception:

Supplier → Input

Cross-Docks:

Input → Output

Delivery:

Output → Customer

Sale Order Line

Sale Order Line Example: Drop-shipping

Order:

Supplier → Customer

Push Rules

Push rules trigger when products enter a specific location. They automatically move the product to a new location. Whether a push rule can be used depends on applicable routes.

Quality Control

• Product lands in Input
• Push 1: Input → Quality Control
• Push 2: Quality Control → Stock

Warehouse Transit

• Product lands in Transit
• Push: Transit → Warehouse 2

Procurement Groups

Routes and rules define inventory moves. For every rule, a document type is provided:

• Picking
• Packing
• Delivery Order
• Purchase Order
• ...

Moves are grouped within the same document type if their procurement group and locations are the same.

A sale order creates a procurement group so that pickings and delivery orders of the same order are grouped. But you can define specific groups on reordering rules too. (e.g. to group purchases of specific products together)